Scenario

As an admin or content owner, you want team members to be able to book sessions with experts to discuss specific ideas or questions within a general topic in a small group setting.

Solution

Schedule office hour sessions, following the steps given below.

But first, you schedule office hour sessions based on an office hour program. If you don't have an office hour program to schedule yet, learn how to create one.

  1. Open the profile menu in the upper right and select Add office hour session.

    The New office hour session page opens.

  2. Select an Office Hour program to schedule a session for.

  3. Select a Host for the session.
    The host should be a subject matter expert for the general topic the office hour covers.

  4. Select a Location for the session.
    The system calculates local time at other locations for online sessions.

  5. Enter a Date, Time, and Duration for the session.
    For recommendations on Duration, see the Go deeper section.

  6. Optionally, you can update the Enrollment settings for the session, including configuring whether the session is in person, online, or available in both formats.

  7. Publish the session.

    The office hour session is discoverable in the Catalog and team members can book it.
    We recommend bulk duplicating office hour sessions. For more on why, see the Go deeper section.

Go deeper

Setting office hour session duration

Office hour sessions are designed to be about 15 minutes in duration so that team members can have a quick, targeted discussion with an expert about a particular topic. When you set the Estimated Duration for an office hour program, you are telling team members how much time you expect to give to a single office hour discussion. When you set the Duration for an office hour session, you are providing a window in which people can have these discussions--that could be an hour (default setting) or more or less, depending the host's schedule.

Bulk duplicating office hour sessions

We recommend bulk duplicating office hour sessions so that you can schedule them on a regular basis. This gives team members more opportunity to book sessions when they need help and get their questions answered.

Learn more about bulk duplicating office hour sessions.

What if no one books my office hour session?

If no one books a scheduled office hour session, the system automatically removes the session from the host's calendar.

See also

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