What Are Collections?
Collections are curated sets of learning content centered around a theme, topic, or skill—such as Python Basics, Leadership Essentials, or AI Resources. They can mix and match any type of content: articles, videos, courses, events, assessments, external links, and more.
Why use Collections?
Make content easier to discover
Curate topic-focused resource sets
Complement Tracks without adding required structure
Gather content from multiple Channels or creators
Highlight cross-functional topics
Feature curated sets in Channels for greater visibility
Example of a Featured Collection
Collections vs Tracks vs Channels
Feature | Collections | Tracks | Channels |
Purpose | Topic-based curation | Structured learning journey | Department- or audience-based discovery hub |
Order | Optional ordering | Defined sequence | No sequence |
Completable | ❌ No | ✅ Yes | ❌ No |
Best for | Resource lists, topic hubs | Onboarding, certification | Surfacing content for groups/teams |
What You Can Do with Collections
✔ Curate mixed content
Group articles, videos, event series, courses, assessments, and external links into one cohesive theme.
✔ Feature them in Channels
Collections can be pinned or featured within a Channel. They appear in their own Collection row, and the first four items will be visible at a glance.
✔ Apply access restrictions
Like any content item, Collections can be restricted by:
Groups
Regions
Sites
Departments
Custom access policies
✔ Respect item-level permissions
If a Collection contains restricted or private content, users will only see items they have permission to view—even if they can access the Collection itself.
✔ Allow learners to save Collections
Learners can bookmark a Collection to their personal Library for easy access.
How to Create a Collection
Currently, only Admins can create a collection. Please follow these steps to create your first Collection
1. From the MyHub or Catalog click New from the dropdown and Create Collection
This opens the setup page.
2. Add basic details
Fill in:
Title
Description
Optional cover image or icon
Owner
Tags (optional)
3. Add access restrictions (optional)
Collections support the same access control options as other content items.
4. Add items
Click Add Items and search for any content in your instance.
You can add:
Articles
Videos
Courses
Event series
Assessments
Tracks
External links
5. Arrange the order
Ordering is optional: Collections allow you to arrange items in any order you prefer, but learners are not required to consume items in sequence
6. Publish
Click Save or Publish to make the Collection visible to learners.
Managing Items in a Collection
Add or remove items
From the edit view, you can:
Add more items
Remove items
Reorder items
Items update automatically
If an item inside a Collection is updated (title, description, visibility), the changes flow through to the Collection.
Featuring Collections in Channels
Collections can be surfaced directly in a Channel to help users discover curated material.
How they appear
Collections get their own dedicated row
The row displays the first four items inside the Collection
Clicking View All opens the full Collection
How to feature a Collection in a Channel
Go to the Channel where you want to feature it
Click Edit Channel → Featured Content
Add the Collection
Save
Permissions & Access Rules
Who can create Collections?
This depends on your instance’s settings. Typically:
Admins can create them
Some instances allow designated Creators/Curators to create them as well
Collection visibility rules
A Collection obeys its own access settings
Items inside may have stricter permissions
Users only see items they personally have access to
Private content behavior
Yes, Collections can include private content
Only users with permission to view the private content will see those items in the Collection
Saving / Bookmarking Collections
Learners can click Save to add a Collection to their Library.
What happens when a saved Collection changes?
New items appear automatically in the learner’s saved view
Removed items disappear
If the Collection itself becomes restricted, access will be limited accordingly
Best Practices for Using Collections
Do:
Use them for topical hubs (e.g., Everything Python, Leadership Essentials)
Combine content from multiple Channels
Feature them during launches or campaigns
Use Collections to simplify long Tracks by grouping supplemental content
Don’t:
Use Collections for required learning
Replace Tracks when structured, sequential learning is needed
Treat Collections as completion-based items
Frequently Asked Questions
Can I include private content in a Collection?
Yes. Only users with permission to view the private content will see those items.
Can users complete or enroll in a Collection?
No. Collections are non-completable and have no progress tracking.
Can Collections be nested?
Not currently. But a Collection can include content that contains nested structures (e.g., a Track with subtracks).
Do Collections support analytics?
They do not have Collection-level analytics yet, but each item inside the Collection tracks its own engagement.
Can I share a Collection publicly?
Only if your instance supports public content and the items inside the Collection are also eligible for public sharing.
Will a Collection show items that are hidden or archived?
Draft, hidden, or archived items will not appear to learners.