This article is best for system administrators, organizers, co-organizers, program managers, and session hosts. Too small? Click here.

You may wish to control the access that your people have to your content. We provide two means of controlling who can see and engage with your content.

Privacy

You can designate any item as Private. Doing so will hide the content from the public-facing listings, but other power users will see the content with a crossed-eye symbol next to the title.

Private events are hidden by a security-by-obscurity principle. Their URL can still be shared with any person at your organization, who may then engage with the content. (Please note: this means that if any person in your organization has the URL of a private event, they are able to enroll in that event.)

It is useful to set privacy on content that you are in the process of building, but not yet ready to release to your whole organization.

Groups

You may have different content for different groups of people. For example, managers may see manager training classes that are not available to individual contributors. The Groups feature allows you to control the access to an event based on the person’s group membership.

You can create and manage Groups at the Dashboard by navigating to Menu > Dashboard > Groups.

From the Groups dashboard, you can create new groups.

Also, other users can create their own custom groups from Menu > My Groups:

Additionally, your admins can work with us to write a custom integration that will populate your groups according to data from your HR system.

Once a group exists, you can edit your content to specify which group or groups can see it.

Unlike the Privacy setting, content restricted to groups is only accessible to the people in those groups.

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