As an admin or content owner, you want to understand your options for saving updates to an event series (soon to be called event series) and how your edits can impact scheduled events of that type.

After editing an Event Series, you can Cancel, Save, or Save & Apply your changes.

Save saves all of your changes for the Event Series so that they carry over to any new events of that type created in the future. Additionally, any updates to cascaded settings (Attendance Policies and Notifications) cascade to already-scheduled/upcoming events of that type, unless you have configured those existing events individually not to use the default (or cascaded) setting.

Save & Apply gives you precise control over which changes carry over to events of that type, and which events they apply to (past, future, or already-scheduled/upcoming). Most fields are copied from the Event Series onto the selected events. The dialog also includes a Settings section (Notification Settings and Attendance Policies) that works differently: selecting these resets any per-event customizations for those settings, so the events fall back to inheriting the Event Series values going forward.

Make your updates to the Event Series, then click the down arrow on the Save button and select Save & Apply. The Apply to Events dialog opens.

Every field in the Apply to Events dialog has two parts: a checkbox on the left and a value on the right.

The checkbox controls whether that field is part of the update. Check it to apply the field; leave it unchecked to skip it.

The value on the right is the Event Series' current value for that field. It shows you exactly what will be copied onto the selected events if you check that box.

The value itself doesn't change when you check or uncheck the box — checking a box never edits the value, it only decides whether that value is applied.

To make this clearer, the value appears muted when the field is unchecked and is emphasized once you check it, so you can see at a glance which values will be applied.

For example, checking Cover with Default cover shown means every selected event will have its cover reset to the default. Leaving it unchecked means each event keeps its own cover.

A field is only listed when the Event Series actually holds a value for it. When the Event Series leaves a field empty, that field is left out of the dialog altogether rather than offered with a blank value. This means the dialog can be used to change a value across events, but not to clear one.

Once the dialog is open:

Please note that any field not present among the fields listed in the dialog is not currently available for propagation. Hidden and Groups are propagated under the Visibility and Restrict Event to groups selections.

The Visibility selection syncs the Event Series' current state to the selected events — it both hides and unhides them, so it reads Hidden or Visible to show what will be applied.

If you use the Save option to update an Event Series and then realize you want to apply the updates to already-scheduled/upcoming events of that type, you can use the Apply to Events feature to do so. Here's how it works:

A small number of fields, including Room(s) and Virtual Conference Link, are not currently offered on this route. To apply those, use Save & Apply from the Event Series edit form instead.

If your organization types room names in by hand rather than booking rooms through calendar resources, the Event Series has a Room(s) field in its Location & Time section.

To carry that room over to events that already exist, edit the Event Series and choose Save & Apply from the Save button's dropdown. Room(s) appears in the Location & Time part of the dialog, and checking it replaces the room on every timeslot of the events you select. This is how you change a room across many already-scheduled events at once, for example when a room is renamed.

Room(s) is only listed once the Event Series itself has a room set. If the Event Series' Room(s) field is empty, the option does not appear, so the dialog cannot be used to remove rooms from existing events.

Room(s) is currently offered only through Save & Apply. It does not yet appear when you open Apply to Events from the Event Series' context menu.

Setting Room(s) on the Event Series also prefills the room on the timeslots of any new event you schedule from that series afterwards.

Organizations that book rooms through calendar resources do not see the Room(s) field on the Event Series or in the dialog, because each event's room is reserved on the calendar rather than typed in.

Settings that can cascade from system settings to existing content, or via other content dependencies, are called cascaded settings. Content attributes, on the other hand, are set upon creation of a content item and are not impacted by cascaded settings.

These can only be updated by editing individual content items or via the Save & Apply feature described in this article.

See How cascaded settings work for more.

You create Event Series as a template for individual, scheduled events. For instance, you might create an orientation Event Series as a piece of your standard onboarding. You then schedule this orientation event as an individual occurrence when needed, using the details you set up in the Event Series.

Each scheduled event then has its own timeslot(s) and enrollments, and you can update all the details given in the Event Series when scheduling an event based on it.

Two of these are straightforward and work as you would suspect.

Currently, Save & Apply cascades third-party survey links to existing events but not the built-in PlusPlus surveys.

The Survey Link option in the Apply to Events dialog also only applies to third-party surveys. We are currently developing the ability to apply surveys built in PlusPlus to child events.

Note: if any calendar specific changes (Location & Time) are made to an event or event eype (event series) calendar updates will go out, but will not cause duplicate entries and should be non intrusive.

Also, unless applicable notifications are disabled in the Event Series/event, notification updates could go out and we advise to review notification settings before making any changes.