Scenario
As an office hour series content item owner, you want to know your options for managing office hour enrollments, including setting capacities and configuring in-person and online enrollment.
Solution
Setting enrollment capacity at two levels
You can set a max capacity for office hour attendees at the office hour series level or at the individual office hour level.
At the series level (Booking Capacity section), set a Session Cap that carries over to all office hours created from this series. Leave it blank for an unlimited cap, or set it to 1 if you want every office hour to default to a 1:1 session.
At the office hour level (Enrollment section), you can override the series default by choosing the session type:
1:1 Session — reserves the office hour for a single attendee. When selected, you can directly assign an Attendee to the session.
Multiple Attendees — allows more than one person to book. You can enter a Session Cap or leave it blank for an unlimited cap.
We recommend setting a low session capacity for office hour series because office hours are designed to provide quick, targeted, small group discussions — easier to facilitate with fewer attendees.
In-person and online enrollment methods
In the Enrollment section of each office hour, choose one or both enrollment methods — they are not mutually exclusive, so you can offer the same office hour both in person and online.
In-Person Enrollment — enable this to offer the office hour at the session's physical location.
Online Enrollment — enable this to offer the office hour remotely. When enabled, two additional fields appear:
Meeting URL — a link to Meet, Zoom, Teams, WebEx, or similar. If you leave this blank, a Google Meet link will be created automatically.
Extra Info — optional additional context for attendees, such as a room password or dial-in details (for example: "Room password: 123456").
Go deeper
Managing office hour attendance
You can add or remove attendees for an office hour, and see what attendees want to talk about in the session. For more, see How to manage office hour attendance.