Scenario
As an admin or content owner, you want to see how people are progressing on content assignments (event types, tracks, articles, videos, courses, tasks, and codelabs) and take action on those assignments if necessary. Possible actions include changing the assignment due date or expiration date, unassigning/dropping it, or marking it as complete or exempt.
Solution
Access the content item whose assignments you want to manage.
Open the context menu (button with three dots) and select Manage assignments (changing to View Roster).
A dialog opens with all assignees listed.
Use the filter and search options as needed to locate the assignee you want to manage and open their context menu (button with three dots).
You can also take bulk action on multiple assignees.Take action on the assignment. You can:
Edit - lets you update assignment details, such as a due date or expiration date
Mark as exempted - marks the assignment as exempted, giving credit for the assignment without the assignee actually completing it
If already marked as exempted, you can Unmark as exempted.Mark as completed - marks the assignment as complete
If already marked as completed, you can Unmark as completed.
Drop - removes the assignment from the person
Go deeper
Differences in managing track assignments
As sequential learning paths, tracks can contain various content types as steps in the path. You can manage track assignments as a whole or you can manage individual track step assignments within a track.
To manage an entire track assignment, open the context menu for the track and follow the steps given above. If you mark an entire track as complete for an assignee, the Assignees dialog still shows the number of content items within the track they have completed (like 1/12), but the whole track is marked as complete.
To manage individual track step assignments, scroll down to the track Summary, open the context menu for a track step, and follow the steps given above. Note that if you drop someone from a track step, they are unassigned from the whole track.
View Roster assignment management vs Assignment dashboard
There's also the similarly actionable Assignments dashboard which some admins and organizers prefer, however, the main reason for the View Roster you don't have to be an admin/organizer to view and action assignments to content that you own, where content owners who may be regular users, can access and utilize View Roster menu off their content they're a facilitator of.
What about scheduled events, mentorship sessions, and office hours?
Live engagement content (scheduled events and mentorship and office hour sessions) use language other than assignment for those engaging the content. You can add attendees to live events and office hour sessions, and you can add mentees to a mentorship session.
Note that you can assign people to event types (as opposed to adding attendees to scheduled events), prompting them to enroll in an upcoming scheduled event.
Automatically assign content to team members
You can set up automated rules to assign content automatically. This is especially helpful for assigning common and recurring content, like annual compliance training.
Types of assignments with caveats
A "self-assignment vs assignments by someone else" nuance to note is that with filtering set on sections within the MyHub -> My Assigned Content page, self-assignments won't show up under some child MyHub pages, only showing assignments by someone else such as a platform admin, organizer, or content owners creating assignments.
So where to see all your self-assignments? We have several options:
1 - View all assignments from your Profile -> My Content:
2 - View from your profile -> Engagement - Upcoming:
3 - From MyHub using the Saved Content section:
Previewing tracks courses and codelabs
As of December 2024 there is a preview button that will display for any unassigned user (with access) that is previewing a track, a nested track, as well as courses and codelabs - note this preview option is only displayed when navigating inside the track and not when viewing these content items outside of the context of a track. This preview button, however, will not create an assignment and is just a way for users to preview some content.
