Why use office hours?

Office hours are a way for experts in your org to open their door to teammates, either virtually or in person, providing an organic means of reduplicating their expertise and connecting team members in a shared mission. Office hour sessions are designed to offer ~15 minutes time slots for team members to get help from experts on stated specialties and points of interest. You can set up office hour sessions in PlusPlus, allowing users to enroll and engage in a session.

Better than a chat system

Why use PlusPlus office hours when people can just ask questions on Slack (or similar chat systems)? Because an office hour session communicates that an expert is ready/available to dedicate their time to help you get unstuck. You don't have to be in the dark about who can best help you or feel weird about tapping them on the shoulder. Also, office hour sessions facilitate more human interactions compared to typically async conversations on a chat system. Most effective teams offer both chat-based and office-hour-based support to their internal customers.

Better than a calendar system

Why use PlusPlus office hours when Google Calendar (and similar systems) provides a convenient way to offer appointments?

The big advantage of office hours is that they:

  • are easily discoverable via PlusPlus categories and tags

  • can be easily linked to any piece of content on the platform

  • allow the attendee to specify their agenda ahead of time (allowing the host to better prepare)

  • provide additional reminders

  • are automatically released when unbooked, freeing up time on the host's calendar

  • collect feedback about their effectiveness

  • provide aggregate reporting on their utilization

Solution

Here are the typical steps for offering office hours.

  1. Create an office hour program.
    In this step, you create a template for your office hour, configuring details such as topic, booking capacity, duration, and so on. For more, see How to create an office hour program.

  2. Schedule one or more office hour sessions based on the program.
    In this step, you schedule a date and time for the office hour session based on the program created in step #1. You also set up the session location, host, and other details. For more, see How to schedule an office hour session.

  3. Gather feedback from the office hour session.
    See how enrollees rated your office hour session. For more, see How to gather feedback with ratings.

  4. Update the office hour as needed.
    You can edit office hour template details for future sessions. For more, see How to edit an office hour program.

  5. Return to step #2 to schedule or duplicate more sessions for the office hour when needed.

Go deeper

Office hours in the big PlusPlus picture

Office hours are just one of the ways PlusPlus helps you facilitate live, relational engagement that keeps your org growing and learning from its experts. We also offer live events and mentorship, as well as self-paced learning content, such as videos, articles, and courses.

For a closer look at all the content types available in PlusPlus for both live engagement and self-paced content, see PlusPlus 101: Content you can create.

Office hours v. mentorship

We use the term session to apply to both the office hours and mentorship features in PlusPlus. Mentorship sessions are designed to offer a more organic, ongoing relationship between a mentor and mentee for the sake of personal development, and are usually one-on-one.

Office hour sessions, on the other hand, are designed to offer ~15 minutes time slots for team members to get help from experts on stated specialties and points of interest. Office hours can have more than one enrollee.

Office hours v. events

Office hours are designed to be smaller and shorter than live events. The smaller enrollments in office hours facilitate a more intimate setting in which team members can hone in on a topic of their choosing, learning from experts one-on-one or in a small group.

See also

  • How to create an office hour program

  • How to schedule an office hour session

  • How to add attendees to an office hour session

  • How to edit an office hour program

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