Scenario
As an admin or content owner, you want to set up cutoff policies for an event. These can include configuring how early or late people can enroll, drop, and check themselves into an event.
Solution
Set up Attendance Policies for the event type, using the following steps:
Access the event type you want to configure cutoffs for.
Or, you can set up Attendance Policies when creating an event type.Open the context menu (button with three dots) and select Edit.
Go to Attendance Policies.
Set up the following cutoff policies by turning them on/off with the toggle and specifying timeframes for the cutoffs:
Enrollment opens cutoff - determines how early someone can enroll in a scheduled event of this type
Enrollment closes cutoff - determines how late someone can enroll in a scheduled event of this type
Enrollment drop cutoff - determines how late someone can drop their enrollment in a scheduled event of this type
Self check-in opens cutoff - determines how early someone can check themselves into a scheduled event of this type, provided you are allowing Self check-in for this event type
Self check-in closes cutoff - determines how late someone can check themselves into a scheduled event of this type, provided you are allowing Self check-in for this event type
Save the event type.
The attendance policies are applied to all future scheduled events of this type.
Go deeper
Cascading updates to already-scheduled events
When you update attendance policies at the event type level, your changes can cascade to already-scheduled events of that type. Your changes only cascade to already-scheduled events if corresponding settings on a scheduled event are configured to use the event type default.
See How cascaded settings work for events for more.
Should I allow self check-ins?
Self check-in allows attendees to sign into PlusPlus and check themselves into an event, the advantage being that an event facilitator does not have to manage check-ins for everyone. Turning on Self check-in also permits you to use automatic check-in settings (like Auto check-in on VC join) that will likely improve your check-in rate on events and record attendance more accurately.
On the other hand, if there is ever a concern that people will check themselves into an event without actually attending, turning off Self check-in would help prevent this.
Unenrolling on Google Calendar invite declines
In Attendance Policies for an event type, you can configure whether the system will unenroll people from a scheduled event of this type if they decline a Google Calendar invite for the event. This keeps the attendee (or an event facilitator) from having to drop the event separately in PlusPlus.
Keep in mind that this setting unenrolls people from an event if they decline a single timeslot for an event spanning multiple timeslots. Also, if the attendee uses Google Calendar to automatically decline invites when out of office, for example, PlusPlus honors the decline and unenrolls the person from the event.
Find out more about how PlusPlus can work with Google Calendar.
Google Calendar Event Decline
On the event calendar decline, this event notification setting, as seen below, is only for a facilitator (presenters, organizers and co-organizers) who decline an event they're facilitating to remind them to have themselves removed from the event as this will not occur automatically via the calendar decline.
Note: this setting isn't responsible for sending notifications for users declining the event from their calendars.
Whoever is set as the Google Calendar Event manager in the event will receive by the Google Calendar, not sent by PlusPlus, declined calendar invites which can be managed outside PlusPlus by the Google calendar.
